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By-Laws
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Article I - Purpose
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The
purpose of the California Monitors Network is to promote, enhance,
and serve the interests of California’s local workforce investment
area (LWIA) monitors. In
so doing, LWIA’s will benefit through improvement of managerial
information, operational compliance and program quality.
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The
Network provides a central forum for providing (a) mutual support
for its members; (b) capacity building through training and
technical assistance for its members; and (c) communication with
state and federal governments or other agencies on topics relating
to monitoring issues.
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Article II - Membership Status
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Any
local workforce investment area recognized by the State of
California shall be eligible to authorize employees to attend
meetings of the Network. From
time to time the Network will invite all California LWIA’s to a
Network meeting. Their
staff may become members by a request to be listed on the mailing
list/roster.
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Staff
from Los Angeles County Regional Workforce Groups (RWG’s) may have
associate membership status by a request to be listed on the roster. For purposes of these by-laws, reference to LWIA’s
shall also include RWG’s, unless explicitly noted.
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While
the purpose and content of meetings will focus on issues related to
monitoring, it is recognized that staff in related functions may
benefit from membership.
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There
will be no limit to the number of staff a LWIA may list on the
membership roster/mailing list.
But each LWIA will designate one person to be the contact
person for their LWIA, who will disseminate information about the
Network to other members at their LWIA.
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The
hosting LWIA may impose a limitation on the number of people from
each LWIA who may attend their meeting.
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In
addition to members of the Network, the hosting LWIA may
invite other interested people, such as non-member staff, and
one-stop or service provider staff, to attend meetings at their
locale.
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Fees
are not required for membership.
However, one-time levies may be requested for special
projects, as approved by a majority of attending LWIA’s.
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Article III - Meetings
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Meetings
will normally be held two times per program year, generally in the
Fall and Spring.
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Meetings
will be hosted by LWIA’s that volunteer to arrange them, with
approval from their management.
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It
is expected that all LWIA’s benefitting from membership in the
Network will participate in hosting meetings, unless circumstances
such as lack of staff or management approval prevent such a
commitment.
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Hosting
agencies will provide necessary facilities, refreshments, materials,
etc., although they may request payment from attendees for meals or
extraordinary expenses associated with holding meetings of the
Network.
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Hosting
agencies will be responsible for arranging speakers who have
expertise on topics of interest to LWIA monitors.
Usually speakers will be asked to appear gratis,
although the Employment Training Network may be requested to assist
with their expenses.
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Hosting
LWIA’s will send notices of pending meetings and proposed agenda
far enough in advance of the meeting for attendees to obtain
approval and make travel/lodging
arrangements (preferably at least a month prior to the
meeting).
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The
Network Secretary may send a summary of the meeting and an updated
membership roster to the next hosting SDA to send
to the designated contact person for each SDA on the mailing
list with their notice of the next meeting.
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Article IV - Officers
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The
term of office shall be two years, from July 1 through June 30 of
even-numbered years.
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Nominations
for each office will be conducted during the fall meeting.
Nominees or those making nominations do not have to be in
attendance at this meeting, provided a written nomination has been
received by the hosting LWIA prior to the meeting.
This information will be stated on the fall meeting
announcement sent to all LWIA’s on the membership list.
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Staff
from L A RWG’s are not eligible for candidacy or to vote in
elections.
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Nominees
who are interested in pursuing office must submit written approval
of their LWIA Director and a biographical sketch of pertinent
qualifications (of not more than one page) to the hosting LWIA at
least 45 days prior to the spring election meeting.
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Elections
shall be conducted at the spring meeting.
Notice of impending elections will be sent by the hosting
LWIA on their meeting announcements to all LWIA’s on the
membership list. When
the hosting LWIA has obtained a list of LWIA’s planning to attend,
copies of nominees’ biographical information will be sent to them
with the agenda for that meeting which lists election of officers.
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For
purposes of election of officers, each attending LWIA will
have one vote. LWIA
staff should confer prior to the meeting on their selections.
Voting will be conducted by secret ballot, with one ballot
issued per LWIA.
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Officers’
duties will be comprised of the following:
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President:
Duties shall be to preside at Network meetings, to assist
hosting LWIA’s in organizing meetings, to be a point of
contact for the Network, to initiate correspondence with other
agencies, to represent the Network at other functions, and other
duties as they may arise.
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Vice-President:
Duties shall be to preside over meetings in the absence of the
President, and to assist the President as necessary.
If the President vacates office, the Vice-President will
assume the presidency for the remainder of the term.
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Secretary/Treasurer:
Duties shall be to provide meeting summaries and updated
membership rosters to the next hosting LWIA to send to Network
designated contacts. In
the event that dues or one-time levies become necessary, the
Secretary/Treasurer will be responsible for accounting for such
monies. If the
Vice-President vacates office, the Secretary/Treasurer will
assume the vice-presidency, and another Secretary/Treasurer will
be elected to fulfill the remaining term.
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Officers
may meet or confer at times other than regular Network meetings.
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Ad
Hoc Committees may be formed if the need arises.
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Article V - Amendments to the
By Laws
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Any
full member may propose changes to these by-laws.
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These
by-laws may be altered or repealed at any scheduled meeting of the
Network by a 2/3 vote of the full members present, provided
that such proposed changes have been listed on the agenda.
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Nothing
in these by-laws may take precedence over federal, state, or local
laws or regulations.
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